Pershore Bowling Club

Club Constitution

1 The Club shall be called THE PERSHORE BOWLING CLUB.
2 The headquarters of the Club shall be at the Club Pavilion, Abbey Park, Pershore.
3 The objects of the Club are to promote the playing of flat green bowls, to provide a bowling green and Clubhouse, to supply refreshments and to encourage social recreation amongst members.
4a) Membership of the club shall be open to any person completing a membership application form and paying the relevant subscription/joining fee, as determined by the Annual General Meeting of the Club Members.
b) There shall be 5 classes of membership available. These are: Full Member, Junior Member (16 and under), Hon Life Member, Social Member and Hon Social Member.
c) On the recommendation of the Management Committee, Honorary Life Members may be elected at any General Meeting of the Club. A two-thirds majority of members present and voting shall be necessary for such an election. Honorary Life members shall be elected for life and shall be entitled to all the privileges of full membership.
d) Social members may join the Club, they will not have any Bowling or Voting rights but shall enjoy all other benefits of membership.
e)Anyone,having been a full member for ten or more years and who has given up outdoor bowling, shall be entitled to request the Management Committee to grant him or her HONORARY SOCIAL MEMBERSHIP. This would entitle him or her to use the Club as a social member, but not to receive any communications from the Secretary which would normally be sent to fee-paying social members. The granting and continuance of such membership would be entirely at the discretion of the Management Committee.
5 The Club shall be affiliated to the following Bowling Associations .English, Worcestershire, English Women's and Worcestershire Women's. When and if necessary, the Club shall be affiliated to the National Indoor Bowling Association. All members shall comply with the Rules and Regulations of these organisations.
6 There shall be an Annual General Meeting for all  of the Club members. The meeting will be held before the last day of January each year. ALL Committee positions will be elected at this meeting. (See also Rule 7). Matters of mutual interest to members will be discussed including Club finances, subscriptions, membership numbers, changes to the Constitution and major policy issues. All full members of the club are eligible to attend and vote.Fourteen days notice of this meeting will be given to members.
7 The Club will be managed by a MANAGEMENT COMMITTEE. The committee will be constituted as follows:-
a) The Officers:-   President, Secretary, and Treasurer
b) The Managers: Bar, Catering, Green, Health, Safety and Disability, Maintenance and Buildings, Social
c) Men’s Captain, Ladies Captain
d) Men’s Fixture Secretary, Ladies Fixture Secretary
e) Men’s independent representative, Ladies independent representative
f) Committee membership in categories a) and b) will be open to all full members of the club Candidates in categories a) and b) must be
nominated and seconded by 5 full members of the club at least 28 days before the Annual General Meeting. Lady candidates in categories c) d) and e) must be nominated and seconded by two full lady members at least 28 days before the Annual General Meeting.
Men’s candidates in categories c) d) and e) must be nominated and seconded by two full men’s members at least 28 days before the Annual General Meeting. If there is more than one nomination for any position, elections will be held at the Annual General Meeting by secret
ballot. Only full members are eligible to vote and in categories c) d) and e) only lady members can vote for ladies candidates and men’s members for men’s candidates. In the event of a tie, lots will be drawn to determine the winner.
If a member of the Management Committee retires during the year the Management Committee shall have the right to co-opt a replacement who will retire at the end of the Committee’s year of office. All members of the Committee shall retire at the end of their year of office but will be eligible for re-election if they are nominated and seconded.
All Committee members shall have full voting rights.
A quorum will consist of 1 Officer and 5 other members of the Management Committee.
Members of the Management Committee in categories a) b) and c) shall be at liberty to form their own non-executive sub groups to assist them with their duties.
The Management Committee will meet as and when required to manage the Club.
8 The Management Committee will be responsible for all major policy issues and the financial well­being of the Club and is ultimately responsible for the efficient conduct and financial soundness and probity of these matters. All undertakings which involve finance must be sanctioned by the Treasurer. These will include capital and revenue expenditure, match and competition fees, monies collected on a regular basis throughout the season for bowling or social activities and specific social events. The Treasurer will require a financial statement on completion of the expenditure/collection of the monies.
The Management Committee will have the power to engage, control and dismiss Club employees. It has such administrative powers as may be necessary for properly carrying out the objectives of the Club in accordance with these rules.
9 All minutes of meetings held during the year shall be made available for scrutiny by posting on the club notice board.
10 Men and women delegates to County Bowling Associations shall be appointed as and when required and approved by the Management Committee..
11 The Secretary shall conduct the correspondence of the Club and shall have custody of all documents belonging to the Club. He/she shall keep full and correct minutes of all proceedings.
12 The Treasurer shall keep the accounts of the Club and shall make up the Annual Accounts and Balance Sheet to the 31st October in each year. The full financial statement shall be made available for scrutiny at the AGM.
See also Rule 8 .
13The Accounts shall be certified before release by accountants elected at the AGM.
14 Subscriptions will be decided at the AGM and shall be due on 1 February for the season immediately following. New members will be
required to pay a joining fee of £5. Any present member who fails to pay his or her subscription by 1 March will be informed in writing by the Secretary that he or she is no longer a member and will be liable to pay the joining fee if they wish to renew their membership.
15 To expel a member from the Club, notice shall be sent to the Secretary signed by two or more members acquainting him with the circumstances that give rise to such notice. The Secretary shall then communicate with such member (so that he/she may have the opportunity of explaining or withdrawing from the Club) and shall call a meeting of the Management Committee who are empowered to decide the question. If a two-thirds majority of the members of the Management Committee present vote for expulsion, the member
shall be expelled. Any member so expelled shall have the right of appeal to an Extraordinary General Meeting to be summoned within 30 days of his/her expulsion when a majority of two-thirds of those present shall be required to confirm the expulsion. If the expulsion be not confirmed the member shall be reinstated. An expelled member wishing to join the club at a later date must submit the request to the Management Committee who have the right to reject the request.
16 Any member expelled from the Club in accordance with Rule 15 or otherwise ceasing to be a member of the Club shall forfeit all rights to, or claim upon, the Club or its property or funds as he or she would have by reason of membership.
A member may, at any time, by giving notice in writing to the Secretary, resign his or her membership of the Club but
remain liable for any annual subscription due and unpaid at the date of resignation. A member who resigns after the beginning of a new season cannot claim or expect to receive any refund from a subscription already paid.
17 A full member may introduce guests to the privileges of the Club, Pavilion and the Green. Such guests must be accompanied by their introducer, who will be responsible for their conduct on the green and elsewhere on Club premises. The guest’s name and address and the name of his/her introducer must be entered into the visitors’ book. A guest may be introduced on a maximum of four occasions per year, after which, should he/she wish to attend further, he/she shall apply for membership as a full or social member as appropriate. Guests and Visitors shall pay green and other fees as decided by the Management Committee.
Members of visiting teams, officials and bona fide supporters invited to the Club on behalf of the members of the Club shall be deemed members of the Club for the day of the visit.
18  While on the green all members must wear smooth-soled, heel-less shoes, must dress in accordance and abide by the current rules of the EBA, WBA, EWBA and WWBA.
The approved Pershore Bowling Club shirt is White with green collar & cuffs with yellow piping and club badge as approved by the WBA. This should be worn at all Club League matches.
19 The playing season shall commence in April or May and end in September or October, the precise dates in each year being
determined by the Management Committee.
20 Rules of the Club can be repealed or altered and new rules made only at a General Meeting, and only if there is a two-thirds majority of those actually voting. Abstentions do not count in the total voting numbers. At least one calendar month's notice of the intention to propose any new rule or alteration shall be given to the Secretary who shall send notice of the same to every member at his/her address in the Club register at least 14 days before the General Meeting. Where any alteration is made in the rules, the Secretary shall give written notice of the alteration to the Licensing Department of Wychavon District Council within 28 days of such an amendment.
21 The Management Committee is empowered to make, repeal and to amend such byelaws as they from time to time consider necessary for the well-being of the Club, which byelaws, repeals and amendments shall have effect till otherwise determined by the Management Committee or General Meeting.
22 All complaints shall be made in writing to the Secretary, who, if he/she shall be unable to deal with them shall submit them to the Management Committee whose decision shall be final. In no instance shall a servant of the Club be reprimanded or given any instruction by a member.
23 a) If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the club,the secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
b)  If at that Special General Meeting, the resolution is carried by at least two-thirds of the full members present at the meeting,
the Management Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
c)  After discharging all debts and liabilities of the club, the remaining assets shall not be paid or distributed amongst the full members
of the club, but shall be given or transferred 50% to the WBA and 50% to the WWBA.
24  No member shall take away or permit to be taken away from the Club pavilion or premises under any pretence whatever, or shall injure or destroy, any property of the Club.
25   The Club pavilion shall be opened and closed at such hour or hours as the Management Committee shall from time to time determine.
26  The purchase of intoxicating liquor for supply to the Club is the ultimate responsibility of the Management Committee. Individual purchases shall be delegated to the Bar manager and Treasurer.
No intoxicating liquor shall be sold to any person under the age of 18.
27  The permitted hours for the supply of intoxicating liquor shall be such as may from time to time be determined by the Management Committee and in accordance with the provisions of the Licensing Certificate.
28  No person shall at any time be entitled to receive at the expense of the Club, or of any member thereof, any commission percentage or similar payment on or with reference to the purchase of intoxicating liquor by the Club; nor shall any person directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by, or on behalf of the Club, to members or guests apart from any benefit accruing to the Club as a whole, and apart from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Club.
29   The address of every member of the Club shall from time to time be communicated to the Secretary and all notices posted to such address shall be considered as having been duly given on the day following the day of posting.
30  The Management Committee shall be the sole authority for the interpretation of these rules and
of the regulations made from time to time by the Management Committee. The decision of the Management Committee upon any question of interpretation or upon any matter affecting the Club and not provided for by these rules or by the regulations shall be final and binding on the members.
31  The Management Committee shall cause the title to :
(i) all land held by or in trust for the club; and
(ii) all investments held by or on behalf of the Club;
to be vested in not less than 2 individuals and not more than 4 individuals appointed by the Club in general meeting as Holding Trustees. Holding Trustees may be removed by the Management committee at any time.
Holding Trustees
shall act in accordance with the lawful directions of the Management Committee and provided they act only in accordance with the lawful directions of the Management Committee, the Holding Trustees shall not be liable for the acts and defaults of any one of themselves.
32  The Management Committee must keep in repair and insure to their full value against fire and other usual risks all the buildings of the Club (except those buildings that are required to be kept in repair and insured by a tenant) They must also insure suitably in respect of public liability and employer’s liability.
33  The management committee will meet at least annually and minutes from all committee meetings will be sent to all trustees.
These rules, adopted at the Annual General Meeting of the Club held on 19th January 2014 revoke all previous rules and regulations of the Club .

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